​Hosting a workshop is a rewarding experience.  You'll be bringing like minded people together to learn, have fun and engage with their horses in a positive, progressive atmosphere. Depending on the workshop you choose to host, we have between 5 and 8 people allowing for a great deal of individual attention.  In fact, our Progressive Horsemanship workshops are 100% 1 on 1.

Two choices are available:

• Hosting a workshop at our ranch: if you would like a private workshop just for your group, friends or family.
• Hosting a workshop at your own arena or another venue: if you'd like Scott to come to you!

How To

Here is a quick guide on how to easily host a workshop.  If you have more questions, please contact us and we'll help you out.

Dates

Have a look at our website workshop page and have your calendar in front of you. Find some potential dates. 

• Workshops are 3 or 4 days in duration, generally running Thursday/Friday through Sunday (or Friday/Saturday through Monday if that works for holidays)
• You can host your workshop at Amazing Horse Country too!  For the most economical deal, you can have the entire 7 Tails Guest Ranch to yourself, including the cabin and guest rooms - check that out here.

Locations

Scott is willing to travel anywhere - and we mean ANYWHERE!  For workshops out of driving distance, for example: another country, you'll be responsible for booking a return flight ticket for Scott.  In this case we won't be able to bring obstacles, however if you're interested in a Partnership Workshop, we can provide a list of obstacles you can build easily and cheaply.  

 

Secure a Venue

You may be an arena manager or owner.  If so, great!  You already have a place to host the workshops.  If not, that's not a problem either.  Simply speak to the manager of the arena you ride at.  Likely, they'll be interested in hosting a workshop OR you can act as the host by renting the facility.

The venue must be large enough to accomodate 8 people, their horses and our obstacles (for an obstacle workshop).  For the Progressive Workshops, Scott works with one person at a time so less space would be required.  Our arenas are 85x200 and 100x200 and those are ample. We've used smaller arenas equally well.

We require a classroom space suitable enough to for a projector, screen and chairs for all participants.

Costs and Payments

Important notes:

• The following Rate Schedule applies to any workshops booked (meaning the deposit has been paid) between November 1, 2026 and March 1, 2027.
• G.S.T. will be added to costs shown.

For Group Workshops at the AHC Ranch:

• A small service charge of $11 per day per horse. This helps us with the costs and maintenance of facility use (pens, arenas, trails, water, manure service, etc).
• Just let us know how many horses will be attending and we'll adjust your invoice.

For Hosted Workshops not at the AHC Ranch:

• To the cost of your workshop (above) you add any additional expenses, for example: arena rental, food (if you're supplying any meals, coffee, water, etc.), stall rental, or anything else you need to charge for.
• Mileage rate is $0.70/km while diesel is above $2/l.

That will give you a total cost - divide that by the number of people you'll have in the workshop for a per person cost.

As an example only:

We'll send you an invoice when the workshop is booked. That invoice will be updated when your deposit is received. Receipts for all payments will be issued. All invoices have our GST number on them.

Workshop Booking Agreement:

1. To secure your preferred dates, an $1000 (plus GST) non-refundable deposit is required. Please note that the selected dates will remain tentative until the deposit is received.
2. As with all our workshop arrangements, the remaining balance must be paid no later than 45 days prior to the workshop's commencement. We strongly recommend that you ensure that all deposits and payments from participants are collected before this deadline.
3. Please be advised that all workshop payments made to Amazing Horse Country are non-refundable within the 45-day period leading up to the start date.
4. Should you decide to cancel—irrespective of the reason—you will have the opportunity to reschedule or transfer the workshop to a mutually agreeable date, contingent upon our availability.
5. It is important to consider that when you reserve a workshop, we dedicate those dates exclusively to you, thereby preventing others from booking.

Receipt of your deposit will signify your acknowledgment and acceptance of these terms.

Discount Program for regular hosts:

We want to show our thanks to those that regularly host workshops at their facilities.  For those that have hosted more than 3 or more workshops in the last 5 years, we'd like to thank you with the following:

• 4 day workshop discount (Partnership, Foundation, Liberty): $350
• 3 day workshop discount (Partnership, Foundation, Liberty): $250
• 4 day workshop discount (Progressive): $230
• 3 day workshop discount (Progressive): $165

Organizing People

Deposits:

• It's important that you receive a non-refundable $200 deposit from a participant in order to reserve a spot.
• You MUST make potential participants aware that this deposit is mandatory to reserve a spot.
• It is important to understand that if a potential participant has not paid a deposit then they are not attending or planning to attend, no matter what they tell you. 

Final Payments:

• Final payments from particpants to you (and from you us) are due at 45 days prior to the workshop start date.
• Ensure that your participants have paid in full within 45 days and if they haven't let them know their spot is being opened for someone else. 

For the Progressive Workshops, 5 people make the ideal group size.  These are 100% 1-on-1: Scott works with one person at a time.  A person can have up to 2 slots as long as they are not consecutive.  Having a spot in the morning and another after a lunch break works the best.

For the Parnership, Practical Liberty and Foundation Workshops, 8 people are the ideal group size (max 10 for the Partnership).  

All workshop participants MUST attend each day. Although the itinerary is not rigid, the workshops are progressive in nature, that is, we start with basics and build up from there.  It is not possible to start the workshop over because someone missed the first day. If anyone asks if they can skip the first day the answer is no.  Clinic spots cannot be shared between two people for the same reason.

Advertising

In order to ensure the workshop is full, the public needs to know about it.  Ensure you capitalize on each of the following:

• Create a Facebook Event
• Distribute posters to tack and feed stores, equine vets, western clothing stores and anywhere horse people frequent.  We will create a poster for you.
• Share the event on equine Facebook groups - there are at least 15 that are great for marketing
• Send emails to your friends, boarders or arena users, and any potential attendees.
• Run a paid ad campaign (or boost a post) on social media. 
• Contact local free advertising: newspapers, magazines, town event websites. 
• Contact your local radio station - they likely offer free event advertising for community events.

We will also adverstise for you via newsletter, our website and our Facebook account.

Accomodations

Depending on workshop type, season and location, Scott will stay in his trailer.  -20C is the cutoff for camping.

Outside driving distance and/or in extremely cold weather, you'll be responsible for providing accommodations for Scott.  A spare room is just fine.

If the workshop is outside reasonable driving distance, you can book a flight for Scott out of Edmonton or Calgary Alberta, to the airport of your choice.

Anything we missed? Let us know!

Looking forward to seeing you this fall, winter or spring!

Scott and the AHC Team