Host a Worshop OR Organize a Group Workshop at our Ranch

​Hosting a workshop is a rewarding experience.  You'll be bringing like minded people together to learn, have fun and engage with their horses in a positive, progressive atmosphere. Depending on the workshop you choose to host, we have between 5 and 10 people allowing for a great deal of individual attention.  In fact, our Progressive Horsemanship workshops are 100% 1 on 1.

Two choices are available:

• Hosting a workshop at our ranch: if you would like a private workshop just for your group, friends or family.
• Hosting a workshop at another venue: if you'd like Scott to come to you!

How To

Here is a quick guide on how to easily host a workshop.  If you have more questions, please contact us and we'll help you out.

Dates

Have a look at our website workshop page and have your calendar in front of you. Find some potential dates.  Workshop are 3 or 4 days in duration and can be run at any time of the week. 

For workshop s hosted at the AHC Ranch (i.e. private group workshops)

• Workshops are 3 or 4 days in duration (see below)
• Workshops are generally run Thursday through Sunday
• Disregard "locations" and "secure a venue" below.  

Locations

Scott is willing to travel anywhere - and we mean ANYWHERE!  For workshops out of driving distance, for example: another country, you'll be responsible for booking a return flight ticket for Scott.  In this case we won't be able to bring obstacles, however if you're interested in an Obstacle Workshop, we can provide a list of obstacles you can build easily and cheaply.  

 

Secure a Venue

You may be an arena manager or owner.  If so, great!  You already have a place to host the workshops.  If not, that's not a problem either.  Simply speak to the manager of the arena you ride at.  Likely, they'll be interested in hosting a workshop OR you can act as the host by renting the facility.

The venue must be large enough to accomodate 8 people, their horses and our obstacles (for an obstacle workshop).  For the Progressive Workshops, Scott works with one person at a time so less space would be required.  Our arenas are 85x200 and 100x200 and those are ample. We've used smaller arenas equally well.

We require a classroom space suitable enough to for a projector, screen and chairs for all participants.

Costs and Payments

Important notes:

• The following Rate Schedule applies to any workshops booked (meaning the deposit has been paid) between January 1, 2024 and December 31, 2024.
• G.S.T. will be added to costs shown.

* off-ranch only: means this workshop is only available at facilities other than the AHC ranch. 

For Group Workshops at the AHC Ranch:

• A small service charge of $11 per day per horse. This helps us with the costs and maintenance of facility use (pens, arenas, trails, water, manure service, etc).
• Just let us know how many horses will be attending and we'll adjust your invoice.

For Hosted Workshops not at the AHC Ranch:

• To the cost of your workshop (above) you add any additional expenses, for example: arena rental, food (if you're supplying any meals, coffee, water, etc.), stall rental, or anything else you need to charge for.

That will give you a total cost - divide that by the number of people you'll have in the workshop for a per person cost.

As an example only:

We'll send you an invoice when the workshop is booked. That invoice will be updated when your deposit is received. Receipts for all payments will be issued. All invoices have our GST number on them.

Workshop Booking Agreement:

1. To secure your preferred dates, an $800 non-refundable deposit is required. Please note that the selected dates will remain tentative until the deposit is received.
2. As with all our workshop arrangements, the remaining balance must be paid no later than 45 days prior to the workshop's commencement. We strongly recommend that you ensure that all deposits and payments from participants are collected before this deadline.
3. Please be advised that all workshop payments made to Amazing Horse Country are non-refundable within the 45-day period leading up to the start date.
4. Should you decide to cancel—irrespective of the reason—you will have the opportunity to reschedule or transfer the workshop to a mutually agreeable date, contingent upon our availability.
5. It is important to consider that when you reserve a workshop, we dedicate those dates exclusively to you, thereby preventing others from booking.

Receipt of your deposit will signify your acknowledgment and acceptance of these terms.

Discount Program for regular hosts:

We want to show our thanks to those that regularly host workshops at their facilities.  For those that have hosted more than 3 or more workshops in the last 5 years, we'd like to thank you with the following:

• 4 day workshop discount (Trail/Obstacle, Colt Starting, Liberty): $350
• 3 day workshop discount (Trail/Obstacle, Colt Starting, Liberty): $250
• 4 day workshop discount (Progressive Horsemanship): $230
• 3 day workshop discount (Progressive Horsemanship): $165

Organizing People

It's important that you receive a deposit from a person as soon as they book a spot.  We recommend a minimum $150 deposit.  Rule of Thumb: if a person has not paid or has an excuse not to, then they are not planning on attending.  Deposits should be received well in advance of the workshop start date, with final payments due at least 1 month ahead.  This gives you time to find another person if one cancels.  In any event, ensure that you have collected the deposit and balance PRIOR to the workshop start date.

For the Progressive Workshops, 5 people make the ideal group size.  These are 100% 1-on-1: Scott works with one person at a time.  A person can have up to 2 slots as long as they are not consecutive.

For the Connected, Freedom and Foundation Workshops, 8 people are the ideal group size (max 10 for the Connected).  

All workshop participants MUST attend each day. Although the itinerary is not rigid, the workshops are progressive in nature, that is, we start with basics and build up from there.  It is not possible to start the workshop over because someone missed the first day. 

Advertising

In order to ensure the workshop is full, the public needs to know about it.  Ensure you create a Facebook Event, distribute posters, send emails to your friends, boarders or arena users, or any other method you choose.  We recommend running an ad campaign on social media or boosting posts about it. We'll supply a poster with workshop information in PDF and jpg format so you can print it and hang them in local tack stores, etc., post it online or email it.  We also adverstise for you via newsletter, our website and our Facebook account.

Accomodations

Depending on workshop type, season and location, Scott will stay in his trailer.  -20C is the cutoff for camping.

Outside driving distance and/or in extremely cold weather, you'll be responsible for providing accommodations for Scott.  A spare room is just fine.

If the workshop is outside reasonable driving distance, you can book a flight for Scott out of Edmonton or Calgary Alberta, to the airport of your choice.

Anything we missed? Let us know!

Looking forward to seeing you this fall, winter or next spring!

Scott and the AHC Team